Event Checklist & Council Approval
Are you planning an event?
One of the most important organisation to talk to is your local council.
Each council may have slightly different types of information and requirements for special events. In some cases the council may require you to lodge a formal development or event application. You should speak with your local council to find out their process for event approvals.
Here is a handy checklist of topics council may want to discuss:-
• food and beverage
• emergency vehicle access
• erection of signage
• expected crowd numbers and crowd management
• location/site plan
• erection of structures such as stages, amusement rides, etc.
• waste management
• first aid
• traffic, transport and public transport
• duration of event and timing of activities (including setting up and packing up the event)
You may also need more formal documentation including:-
• risk assessment processes and risk management plan
• emergency response plan
• event site plan
• building/owner consent from landowner/venue manager
• permits/approvals—any licences, approvals or consents you receive to conduct your event
• contracts—any agreements made with suppliers, authorities, performers, staff, volunteers, etc.
• transport management plan
RISK ASSESSMENT AND RISK MANAGEMENT
During the planning phase it is essential that you carefully consider potential risks involved.
The risks will depend on the nature of the event but could include:-
• financial—from budget blowout, cancellation or poor attendance on event day
• non-arrival of performers or deliveries of goods
• equipment failure
• property damage or loss
• inadequate security
• food poisoning
• lost children
• breach of noise restrictions
• larger than expected crowds
• extreme weather
With over 40yrs experience, our highly skilled and experienced safety risk management team deliver best practice safety management systems to both Government and corporate Australia.
For further information please Call 1300 566 379 or Email
It is vital that you seek professional advice about the insurance required to cover your event.
The insurances you need might include:
• public liability
• workers’ compensation
• motor vehicle insurance
• professional indemnity liability
• property (to cover your own equipment).
A security guard service licensed for crowd control and with events experience can provide invaluable expertise to help manage potential risks at your event.
It is highly recommended that you consider using security guards at your event if:-
• large crowds are expected
• large sums of money will be processed at the event
• there will be alcohol at your event—either for sale or BYO. Note that for most large licensed events, the licensing arrangements will require that a minimum number of security officers be employed, who have been trained in the responsible service of alcohol
• protection of assets is needed
• your risk management planning identifies any other high security risks that are likely to occur at the event.
Jones XL specialise in supplying event security guards for public and private events, concerts, sporting events, corporate events, outdoor events, parties, exhibitions, school events and product launches.
We strongly recommend you liaise with us during the event planning stage.
Contact us today. For further information please Call 1300 566 379 or Email
You can also see;
Source: Event Starter Guide – A resource for organising events in NSW (NSW Government)